Thursday 26 June 2014

Increasing your citation count – a how-to guide | Research Support Hub

 Source: http://researchsupporthub.northampton.ac.uk/2013/02/05/2429/

Increasing your citation count – a how-to guide

FAQ: How can I ensure my work is highly cited?


As a researcher there are a number of ways you can give your citation counts a boost, here are some suggestions.


Content is key




  • Produce a piece of well written, top quality, original research.  This is essential.



  • reference page 6Where
    appropriate, acknowledge and cite your own previous work and that of
    your research group.  The bad press about ‘self-citation’ and ‘citation
    circles’ applies only to the practice of citing irrelevant work; if your
    own prior research is pertinent then cite it.
  • If your research has involved a substantial literature review then
    consider writing it up.  Review papers typically attract more citations
    than other types of paper – check out the numbers in Journal Citation Reports if you aren’t sure.
Getting it out there




  • Publish in the highest quality refereed journal that you can.  You
    probably know which journals are best regarded in your discipline, but
    if  you are branching out into a less familiar subject area then use Journal Citation Reports to check which journals have the highest impact factors or try one of the other tools for assessing journal quality.  Don’t forget to ask your colleagues too.
  • Speak at your discipline’s key conferences; exhibit or perform in
    the ‘must see’ locations.  Both of these are essential for increasing
    your personal visibility and raising your research profile.
Credit the right author




  • Use a consistent form of your name (initials, forename and surname),
    ideally throughout your career.  Changing your name, for example upon
    marriage, makes it much more difficult to track citations
    longitudinally.
  • Consider using a researcher identifier.  This is a good idea in principle and almost essential if your name is fairly common.  ORCID is recommended, but other identifiers are available:  ResearcherID, ISNI.
  • Write with one or more co-authors.  Not only do multiple authors
    provide multiple opportunities for promoting the work, but also they are
    more likely to cite the work.  If your co-author already has a high
    profile then early interest in the work is almost guaranteed; if the
    collaboration is international then so much the better.
Check and verify




  • Check the final proofs of your work to ensure your name and
    affiliation are shown correctly.  People often use institutional
    affiliation to distinguish between authors of the same name (for example
    in Web of Science) so make sure this is accurate.
  • Always cite your own work correctly, even if others don’t.  If you originally cite an ‘In press’ or ‘Online first’ item then if possible go back and update the citation to the final published version.  It is better to use a Digital Object Identifier (DOI) to describe the location of your paper – even if the article is moved, the DOI will still find it.
  • Make sure your work is correctly described in citation databases such as Web of Knowledge; if not then ask for it to be changed.
Make it open




  • Make your work open access so everyone can read it – there is plenty of evidence to suggest that open access papers are more highly cited.

    Submit your paper to an OA journal or deposit a copy of the full text in
    NECTAR.  Ideally you should not sign away your copyright to a
    publisher, but even if you do, it may be possible to upload a version of
    your paper to the repository (two thirds of publishers allow some form
    of ‘self-archiving’ (Sherpa RoMEO)).
  • Use appropriate metadata to make it more discoverable (e.g. key
    words and phrases, abstract, subject descriptors) – again, NECTAR can
    help with this.
Promote your work


  • When your work is published, tell everyone – not only your
    specialist research community, but also your colleagues down the
    corridor.  Even a coffee shop conversation can raise awareness of your
    work and result in a potential citation.
  • Make use of social media – blog about it, tweet about it, bookmark
    it, link to it from your Facebook page, share it via your preferred
    online networking tool (academia.edu, ResearchGate, Mendeley etc.) (See what happened when Melissa Terras tried this approach.)
  • Link to it from your personal or research group web pages.
  • Promote your project findings on your disciplinary noticeboards and mailing lists (with links to the published work).
If you disagree with any of these suggestions then please do post a comment, if you can think of others, then do likewise.


Thanks to Lizzie Gadd of Loughborough University for providing some initial ideas for this post.


Image credit: Heppdesigns




Increasing your citation count – a how-to guide | Research Support Hub



Tuesday 24 June 2014

"33 Tips to Maximize Articles’ Citation Frequency" by Nader Ale Ebrahim

33 Tips to Maximize Articles’ Citation Frequency

Nader Ale Ebrahim, Research
Support Unit, Centre of Research Services, Institute of Research
Management and Monitoring (IPPP), University of Malaya (UM) Kuala
Lumpur, Wilayah Persekutuan 50603


Abstract

The number of citations contributes to over 30% in the university
rankings. Therefore, most of the scientists are looking for an effective
method to increase their citation record. On the other hand, increase
research visibility in the academic world in order to receive comments
and citations from fellow researchers across the globe, is essential.
Publishing a high quality paper in scientific journals is only the mid
point towards receiving citation in the future. The balance of the
journey is completed by disseminating the publications by using the
proper “Research Tools”. This presentation provides 33 different tips
for increasing the citation frequencies.











Suggested Citation

Nader Ale Ebrahim. "33 Tips to Maximize Articles’ Citation Frequency" Equitable Society Research Cluster (ESRC)-Research Seminar 2014. Eastin Hotel, Petaling Jaya, Malaysia. Jun. 2014.
Available at: http://works.bepress.com/aleebrahim/87



"33 Tips to Maximize Articles’ Citation Frequency" by Nader Ale Ebrahim

Wednesday 18 June 2014

PhD Talk: How much time does a conference take?

 Source: http://phdtalk.blogspot.nl/2011/03/how-much-time-does-conference-take.html

How much time does a conference take?


I'm getting ready for this spring's round of conferences (only two, I
still need time for research of course) and I was thinking about the
time a conference "really" takes. So, while I was in the gym today, I
listed all the steps through which you need to go when attending a
conference.



Step 1: Preparation - 33 hours



1.1. Finding a suitable conference - 1 hour

For a new PhD student, it's important to identify which conferences are
important in your field, and have an idea how often these conferences
take place as well as how long before the conference abstracts are due.
I've submitted in late 2010 an abstract for a conference in 2012 to
which I would love to go.

Your advisor might point you towards interesting conferences, or you
might (as in my case) mainly feel like looking for them yourself and
then propose going there to your supervisors. Keep an eye on the
websites of technical committees in your field - they might organize a
workshop on your topic during a certain conference.



1.2. Writing and submitting an abstract - 2 hours

Bring your abstract down to these four (six)pillars: (background),
problem statement, (scope), methods, results and conclusions. I like to
copy the questions from this website in a word document and simply answer the questions:

Why do we care about the problem and the results?

What problem are you trying to solve?

How did you go about solving or making progress on the problem?

What's the answer?

What are the implications of your answer?

Then I merge them into an abstract and call it a day. Submitting the
abstract itself can be a separate task too - typically you'll be working
your way through some online system and if you're a perfectionist like
me, you'll feel the need to check, double-check and triple-check every
step and waste a lot of time on the entire process.



1.3. Writing a paper - 20 hours

I've been tracking my time for the past 9 months now, and I've
discovered that a conference paper takes me about 20 hours to write,
while a journal paper or a paper for a special publication takes me 40
hours. I don't work in a straight 20 hours (that would mean I could
finish a paper in half a week), instead of this I typically work in
different stages: making the outline, making additional calculations and
figures, throwing words to the screen, edit, re-edit, discuss with
supervisor 1, edit, discuss with supervisor 2, edit, re-edit. The bulk
of my time does go to the steps after making the outline and before
showing it to someone else, in which I preferable work in isolation, but
typically get disturbed by whatever is going on in the lab, educational
tasks and other activities which at that moment distract me from my
writing - which I don't like then. I should consider trying out this
bulk phase in the library or at home.



1.4. Preparing a presentation - 6 hours

I tend to spend a fair amount of time on making carefully designed
slides and then try out my presentation enough times to be sure I'm
meeting the time restrictions. Over time, I might become more confident
with this step and spend less time on it, but currently I prefer to have
carefully prepared material and a well-rehearsed talk to kill my
nerves.



1.5. Dreadful administration - 4 hours

I spent my entire morning and some part of my afternoon today on this
work, and even though the forms are now digital and the workflow process
is much better organized, I still dread this part. It's not science,
it's administration and I tend to put it off because I don't consider it
important. Requesting permission, registering, arranging the payment,
booking the flight and booking the hotel all take some time.



Step 2: The conference - 3 days



2.1. Searching for interesting talks - 1 day before the start

Take some time to skim through the abstracts and set your itinerary for
the conferences so you get the most of it. Allow some time to discover
presentations on topics which at first you would not attend, and allow
some time to simply rest during the day as well.



2.2. Networking - 3 days

Before even writing the abstract, you have probably looked at the
organizing and scientific committees of the conference. Identify who you
would like to talk to, but also allow plenty of time to meet new
people: fellow PhD candidates, professors with years of experience,
engineers from the industry - try to get a good sample of the population
of the conference and resist the temptation to stick around with your
peers.



2.3. The exhibition

The ideal chance to have a look at what is happening outside the walls
of academia! I've not been paying enough attention to the exhibition on
my conferences last year, but this time I'm planning to pay more
attention to the input from the industry.



Step 3: The aftermath



3.1. Getting in touch - 2 hours

Classify the business cars you've collected, connect on LinkedIn or send
an e-mail to your new acquaintances and write a message. I didn't get
much further last year than just thanking a few people for the
interesting discussion we had. I probably should do a little more effort
to keep in touch, but I still am in doubt how to exactly do this.



3.2. Reconnect to the lab - 1 day

So what has happened while you were away? Talk briefly to all people
involved in your project to feel "the temperature of the water". If the
lab is boiling, solve a few problems, and get ready to dive back into
your research work of every day. Don't forget to show your colleagues
your trophies: announcements for conferences/workshops, the proceedings,
and any interesting story you heard.



3.3. Tired? - 1 week

I noticed last year (when I went to 2 conferences in a row) how tiring
conferences can be. I had been continuously in sponge-mode (trying to
soak all information around me from presentations, the exhibition,
talking to people) that I had an overly full head when I came back home.
Just allow yourself some rest, and time to let all the new information
and impressions sink to the bottom.



How much time do you devote to the preparation of a conference?

PhD Talk: How much time does a conference take?

How to... ensure your article is highly downloaded: what you can do PRIOR to submission

 Source: http://www.emeraldgrouppublishing.com/authors/guides/promote/optimize1.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4







As an author, you can dramatically improve the chances of your article
being downloaded once it’s online, before you even submit it!

There are three easy steps you can take to ensure it enjoys high usage:



  1. Choose a descriptive title
  2. Use appropriate keywords
  3. Write an informative abstract

1. Choose a descriptive title

  • Write a title for your
    article which includes the most important keywords and demonstrates the
    significance of your research
  • Use a title that is
    unambiguous and clear in both its meaning and its syntax.
Good examples:



  • "A framework for
    transportation decision making in an integrated supply chain"
  • "Organizational change
    and development: the efficacy of transformational leadership and
    training"
  • "Consumer perception of
    organic food production and farm animal welfare"
These titles make sense as sentences; they introduce the content of the
article and contain the main words and phrases that readers will search on.



2. Use appropriate keywords

  • Researchers search using key
    phrases. What would you search for? Think of every likely angle that
    someone would search on, and make sure that the angle is covered with a
    keyword
  • Look at the keywords of other
    articles that are similar to your paper – do they give good results? Try
    searching using those keywords
  • Use keywords that might not
    appear in your title, for example the wider subject areas, the
    sub-discipline, the methodology used
  • Keywords don’t need to be
    single words, they can also be phrases: people search on ‘business
    ethics’, not only on ‘business’
  • Don’t use jargon or invented
    keywords that people probably won’t search on – keywords should reflect a
    collective understanding of the subject area
  • Use synonyms to ensure your
    article comes back in the results for a wider range of search terms
  • Think of the international
    aspect, for example ‘real estate’ is relevant to a US audience, but
    ‘property market’ or ‘housing market’ are terms more widely used in the UK
  • Include all variants of a
    keyword e.g. ‘CSR’ and ‘Corporate Social Responsibility’.

Other resources

Have a look at Google’s AdWords keyword tool to find the keywords that are the
most popular in searches. However, just because a keyword is popular, doesn’t
mean it is right for your article. Only use relevant keywords to ensure a
researcher isn’t misled.



3. Write an informative abstract

The abstract is the main place that a search engine will take the data from
which determine where your article should place in its results:



  • Including the keywords and
    key phrases in your abstract is one of the best ways to optimise your
    article on search engines. It allows Google to assess your article for its
    relevance to certain search terms
  • After you’ve ensured you have
    chosen the best keywords and you have deployed them in the right ways in
    your abstract and title, make sure you use them throughout your article:
    consider using them in subheadings, within the titles of figures and
    tables, as well as in the main body of the text. Search engines can also
    look at these places
  • Consider the first sentence
    of your abstract – this is visible within the Google search results,
    therefore your first sentence should get straight to the points and
    include strong keywords. See the example below:
Image: First sentence of abstract visible in Google search



The abstract is also the shop window for your research:



  • As well thinking about
    Google’s perspective, remember that abstracts are normally free to read
    online and will attract a reader to click through to the full article
  • Consider a video abstract to
    complement your paper and key your key messages across.

Remember

Don’t overuse keywords and damage the integrity of your research. You should
still write naturally. Google can detect abuse of this so there’s no need to
include a certain keyword more than once or twice in your title or more than
three times in your abstract.



4. Key points to take away

  • Your title should include the
    key terms from your research
  • Choose an intelligent list of
    words and phrases for the keyword section
  • Use those keywords naturally
    in your abstract.
- See more at:
http://www.emeraldgrouppublishing.com/authors/guides/promote/optimize1.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4#sthash.vGnSXn9L.dpuf

 




How to... ensure your article is highly downloaded: what you can do PRIOR to submission

How to... disseminate your work Part: 1

 Source: http://www.emeraldgrouppublishing.com/authors/guides/promote/disseminate.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4





Increasing the visibility of your article

When you publish an article, there is much that you can do to ensure that it
and your research maximizes its potential within your relevant networks.



What Emerald can do for you

Having published with Emerald means that you are part of a powerful
publicity machine. The journal will reach literally hundreds of thousands of
potential readers through its online and print subscriber bases.



Build up your own readership and citation

When your article is going to press, send a link to your relevant friends
and contacts, notably:



  • people in your department or
    organization,
  • contacts through research
    groups,
  • other contacts – people you
    have met at conferences, seminars, etc.,
  • relevant special interest
    groups, Listservs, online discussion forum, any professional bodies of
    which you are a member,
  • authors you have cited.
One of the ways you can increase readership of your research is by linking
to your article from your Virtual Learning Environment (Moodle, Blackboard,
etc). This way you can point students directly to your research. The same
applies for your own personal websites or e-mail distribution groups. Linking
to the Emerald website, as opposed to distributing a full text version of your
article, ensures your article receives accurate download statistics. It also
encourages readers to explore other articles within the journal that your
article is published, enhancing the profile and impact of that journal (and,
consequently, your research).



When you are going to a conference, promote your article and the journal in
which it is published. (Note, Emerald can provide you with journal promotional
materials). You can thus improve your chances of getting your article known,
and hence increase your citation ratings.



Choose a descriptive title

The main way in which someone is going to know whether or not they are
sufficiently interested in your article is through its title. Make your titles
short, succinct and descriptive, as in the following examples:



  • "The European automobile
    industry: escape from parochialism".
  • "Relationship marketing
    defined? An examination of current relationship marketing
    definitions".
  • "Genetic modification
    for the production of food: the food industry's response".
  • "Change and continuity:
    British/German corporate relationships in the 1990s".

Provide information that is easy to search

Much research information is retrieved online, through search engines,
databases and abstracting databases. It is therefore very important that you
come up with good, descriptive keywords. These should cover
all the key concepts and contexts of the article, including any
"buzzwords".



Example

For example, if you were writing an
article on e-learning in Poland, you would obviously use the keywords
"e-learning" and "Poland"; you would also use terms that
were relevant to the type of e-learning which you were writing about, such as
"asynchronous communication", as well as activities associated with
it, such as "evaluation".
If you were writing about
self-management in schools in Hong Kong, you would clearly use "schools"
and "Hong Kong", but you would also use words to describe the
activity, i.e. "organizational restructuring", "educational
administration" as well as buzzwords such as "autonomy".
The golden rule is, think of every likely angle that someone would search on,
and make sure that the angle is covered with a keyword.



Once the keyword has thrown up your article, the next search criteria will
be the title (see above) and the abstract.
The abstract needs to be clear and informative, not just thrown together at the
last moment, but giving a real flavour of what the article is about:



  • What is the key idea?
  • What research methods have
    you used?
  • What are the findings?
  • What are the implications for
    practice and for further research?
Emerald journals require extended structured abstracts. Each abstract is
made up of a number of set elements to ensure that all abstracts consistently
provide the most useful information. For more details on composing an abstract,
see our How to... write an
abstract
guide.



The title, keywords and abstract are all known as "header"
information: they are the descriptive tags which enable the user to see whether
or not they want to read the article.



- See more at:
http://www.emeraldgrouppublishing.com/authors/guides/promote/disseminate.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4#sthash.HbI7I54U.dpuf




Increasing the visibility of your article

When you publish an article, there is much that you can do to ensure
that it and your research maximizes its potential within your relevant
networks.


What Emerald can do for you

Having published with Emerald means that you are part of a powerful
publicity machine. The journal will reach literally hundreds of
thousands of potential readers through its online and print subscriber
bases.


Build up your own readership and citation

When your article is going to press, send a link to your relevant friends and contacts, notably:


  • people in your department or organization,
  • contacts through research groups,
  • other contacts – people you have met at conferences, seminars, etc.,
  • relevant special interest groups, Listservs, online discussion forum, any professional bodies of which you are a member,
  • authors you have cited.
One of the ways you can increase readership of your research is by
linking to your article from your Virtual Learning Environment (Moodle,
Blackboard, etc). This way you can point students directly to your
research. The same applies for your own personal websites or e-mail
distribution groups. Linking to the Emerald website, as opposed to
distributing a full text version of your article, ensures your article
receives accurate download statistics. It also encourages readers to
explore other articles within the journal that your article is
published, enhancing the profile and impact of that journal (and,
consequently, your research).


When you are going to a conference, promote your article and the
journal in which it is published. (Note, Emerald can provide you with
journal promotional materials). You can thus improve your chances of
getting your article known, and hence increase your citation ratings.


Choose a descriptive title

The main way in which someone is going to know whether or not they
are sufficiently interested in your article is through its title. Make
your titles short, succinct and descriptive, as in the following
examples:


  • "The European automobile industry: escape from parochialism".
  • "Relationship marketing defined? An examination of current relationship marketing definitions".
  • "Genetic modification for the production of food: the food industry's response".
  • "Change and continuity: British/German corporate relationships in the 1990s".

Provide information that is easy to search

Much research information is retrieved online, through search
engines, databases and abstracting databases. It is therefore very
important that you come up with good, descriptive keywords. These should cover all the key concepts and contexts of the article, including any "buzzwords".


Example

For example, if you were writing an article on e-learning in
Poland, you would obviously use the keywords "e-learning" and "Poland";
you would also use terms that were relevant to the type of e-learning
which you were writing about, such as "asynchronous communication", as
well as activities associated with it, such as "evaluation".


If you were writing about self-management in schools in Hong
Kong, you would clearly use "schools" and "Hong Kong", but you would
also use words to describe the activity, i.e. "organizational
restructuring", "educational administration" as well as buzzwords such
as "autonomy".


The golden rule is, think of every likely angle that someone would
search on, and make sure that the angle is covered with a keyword.


Once the keyword has thrown up your article, the next search criteria will be the title (see above) and the abstract.
The abstract needs to be clear and informative, not just thrown
together at the last moment, but giving a real flavour of what the
article is about:


  • What is the key idea?
  • What research methods have you used?
  • What are the findings?
  • What are the implications for practice and for further research?
Emerald journals require extended structured abstracts. Each
abstract is made up of a number of set elements to ensure that all
abstracts consistently provide the most useful information. For more
details on composing an abstract, see our How to... write an abstract guide.


The title, keywords and abstract are all known as "header" information: they are the descriptive tags which enable the user to see whether or not they want to read the article.


- See more at:
http://www.emeraldgrouppublishing.com/authors/guides/promote/disseminate.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4#sthash.HbI7I54U.dpuf


Increasing the visibility of your article

When you publish an article, there is much that you can do to ensure
that it and your research maximizes its potential within your relevant
networks.


What Emerald can do for you

Having published with Emerald means that you are part of a powerful
publicity machine. The journal will reach literally hundreds of
thousands of potential readers through its online and print subscriber
bases.


Build up your own readership and citation

When your article is going to press, send a link to your relevant friends and contacts, notably:


  • people in your department or organization,
  • contacts through research groups,
  • other contacts – people you have met at conferences, seminars, etc.,
  • relevant special interest groups, Listservs, online discussion forum, any professional bodies of which you are a member,
  • authors you have cited.
One of the ways you can increase readership of your research is by
linking to your article from your Virtual Learning Environment (Moodle,
Blackboard, etc). This way you can point students directly to your
research. The same applies for your own personal websites or e-mail
distribution groups. Linking to the Emerald website, as opposed to
distributing a full text version of your article, ensures your article
receives accurate download statistics. It also encourages readers to
explore other articles within the journal that your article is
published, enhancing the profile and impact of that journal (and,
consequently, your research).


When you are going to a conference, promote your article and the
journal in which it is published. (Note, Emerald can provide you with
journal promotional materials). You can thus improve your chances of
getting your article known, and hence increase your citation ratings.


Choose a descriptive title

The main way in which someone is going to know whether or not they
are sufficiently interested in your article is through its title. Make
your titles short, succinct and descriptive, as in the following
examples:


  • "The European automobile industry: escape from parochialism".
  • "Relationship marketing defined? An examination of current relationship marketing definitions".
  • "Genetic modification for the production of food: the food industry's response".
  • "Change and continuity: British/German corporate relationships in the 1990s".

Provide information that is easy to search

Much research information is retrieved online, through search
engines, databases and abstracting databases. It is therefore very
important that you come up with good, descriptive keywords. These should cover all the key concepts and contexts of the article, including any "buzzwords".


Example

For example, if you were writing an article on e-learning in
Poland, you would obviously use the keywords "e-learning" and "Poland";
you would also use terms that were relevant to the type of e-learning
which you were writing about, such as "asynchronous communication", as
well as activities associated with it, such as "evaluation".


If you were writing about self-management in schools in Hong
Kong, you would clearly use "schools" and "Hong Kong", but you would
also use words to describe the activity, i.e. "organizational
restructuring", "educational administration" as well as buzzwords such
as "autonomy".


The golden rule is, think of every likely angle that someone would
search on, and make sure that the angle is covered with a keyword.


Once the keyword has thrown up your article, the next search criteria will be the title (see above) and the abstract.
The abstract needs to be clear and informative, not just thrown
together at the last moment, but giving a real flavour of what the
article is about:


  • What is the key idea?
  • What research methods have you used?
  • What are the findings?
  • What are the implications for practice and for further research?
Emerald journals require extended structured abstracts. Each
abstract is made up of a number of set elements to ensure that all
abstracts consistently provide the most useful information. For more
details on composing an abstract, see our How to... write an abstract guide.


The title, keywords and abstract are all known as "header" information: they are the descriptive tags which enable the user to see whether or not they want to read the article.


- See more at:
http://www.emeraldgrouppublishing.com/authors/guides/promote/disseminate.htm?PHPSESSID=ric7dfpvo045ciuafbolminpc4#sthash.HbI7I54U.dpuf
How to... disseminate your work Part: 1

Saturday 7 June 2014

Strategies for Increasing Citation Frequency - SSRN Innovation Practice eJournal



Effective Strategies for Increasing Citation Frequency

International Education Studies, Vol. 6, No. 11, pp. 93-99, 2013


Nader Ale Ebrahim ,
Hadi Salehi
,
Mohamed Amin Embi
,
Farid Habibi
,
Hossein Gholizadeh
,
Seyed Mohammad Motahar
and
Ali Ordi


Department of Engineering Design and Manufacture, Faculty of
Engineering, University of Malaya (UM)Research Support Unit, Centre of
Research Services, Institute of Research Management and Monitoring
(IPPP), University of Malaya (UM)
,
Islamic Azad University, Najafabad Branch
,
Universiti Kebangsaan Malaysia - Faculty of Education
,
University of Economic Sciences
,
University of Malaya (UM) - Department of Biomedical Engineering,
Faculty of Engineering
,
Universiti Kebangsaan Malaysia - Faculty of Information Science and
Technology
and
Universiti Teknologi Malaysia - Advance Informatics School (AIS)



Date Posted: October 25, 2013

Accepted Paper Series

268 downloads


SSRN Innovation Practice eJournal

Tuesday 3 June 2014

Research Tools | Northlands

 Source: http://narimanhb.com/category/research-tools/

How to automatically summarize a document using MS Word?

 
 
 
 
 
 
5 Votes

text summarization
As a
manager, employee, researcher or student, you most probabely need to
summarize some documents. For short text-documents it would be an easy
tast but what if you have a document of at least 100 pages in hand and
very restrict deadline? One of your choice could be AutoSummarize
function of MS word.
AutoSummarize identifies the key points
in a document. AutoSummarize works best on well-structured documents,
such as reports, articles, and scientific papers.
Notice: Before you can use AutoSummarize
in Microsoft Office Word 2007, you need to add AutoSummary Tools to the
Quick Access Toolbar.
How AutoSummarize works
AutoSummarize determines key points by
analyzing the document and assigning a score to each sentence. Sentences
that contain words used frequently in the document are given a higher
score. You then choose a percentage of the highest-scoring sentences to
display in the summary.
You can select whether to highlight key
points in a document, insert an executive summary or abstract at the top
of a document, create a new document and put the summary there, or hide
everything but the summary.
If you choose to highlight key points or
hide everything but the summary, you can switch between displaying only
the key points in a document (the rest of the document is hidden) and
highlighting them in the document. As you read, you can also change the
level of detail at any time.
Add AutoSummary Tools to the Quick Access Toolbar


  1. Click the Microsoft Office Button, and then click Word Options.
  2. Click Customize.
  3. In the list under Choose commands from, click All Commands.
  4. Scroll through the list of commands until you see AutoSummary Tools.
  5. Click AutoSummary Tools, and then click Add.
  6. The AutoSummary Tools button now appears in the Quick Access Toolbar.
Watch a Video


Automatically summarize a document


  1. On the Quick Access Toolbar, click AutoSummary Tools, and then click AutoSummarize.
  2. Select the type of summary that you want.
  3. In the Percent of original box, type
    or select the level of detail to include in the summary. Select a higher
    percentage of the original document to include more detail.
  4. If you don’t want AutoSummarize to
    replace your existing keywords and comments in the document properties,
    clear the Update document statistics check box.
Note:


To cancel a summary in progress, press ESC.


After you create your summary, review it to make sure it covers your
document’s key points. Keep in mind that the summary text is a rough
draft, and you will probably need to fine-tune it.


***
Ps: Complying with all applicable copyright laws is
your responsibility. You should review the accuracy of any summary
because it is, by its nature, not the entirety of the work.



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